SAP S/4HANA Financial & Controlling Configuration Checklist
1. Enterprise Structure
| Activity | IMG Path |
|---|---|
| Create Company | SPRO → Enterprise Structure → Definition → Financial Accounting → Define Company |
| Create Company Code | SPRO → Enterprise Structure → Definition → Financial Accounting → Edit, Copy, Delete, Check Company Code |
| Assign Company Code to Company | SPRO → Enterprise Structure → Assignment → Financial Accounting → Assign Company Code to Company |
2. General Ledger Configuration
| Activity | IMG Path |
|---|---|
| Create Chart of Accounts (CoA) | Financial Accounting → General Ledger Accounting → Master Data → G/L Accounts → Preparation → Define Chart of Accounts |
| Assign Company Code to CoA | Financial Accounting → General Ledger Accounting → Master Data → G/L Accounts → Preparation → Assign Company Code to Chart of Accounts |
| Define Account Groups | Financial Accounting → General Ledger Accounting → Master Data → G/L Accounts → Preparation → Define Account Group |
| Define Retained Earnings Account | Financial Accounting → General Ledger Accounting → Business Transactions → G/L Accounts → Retained Earnings Account |
| Define Tolerance Groups (G/L & Employees) | Financial Accounting → Financial Accounting Global Settings → Document → Tolerance Groups |
3. Field Status & Posting Control
| Activity | IMG Path |
|---|---|
| Define Field Status Variants | Financial Accounting → Financial Accounting Global Settings → Document → Line Item → Controls → Define Field Status Variants |
| Assign Company Code to Field Status Variant | Same Path as Above |
| Maintain Fiscal Year Variant | Financial Accounting → Financial Accounting Global Settings → Fiscal Year → Maintain Fiscal Year Variant |
| Assign Company Code to Fiscal Year Variant | Same Path as Above |
| Define Posting Period Variants & Assign to Company Code | Financial Accounting → Financial Accounting Global Settings → Document → Posting Period |
| Open and Close Posting Periods | Same Path |
4. Document Types & Number Ranges
| Activity | IMG Path |
|---|---|
| Define Document Types (Entry View) | Financial Accounting → Financial Accounting Global Settings → Document → Document Types |
| Define Document Number Ranges | Financial Accounting → Financial Accounting Global Settings → Document → Document Number Ranges |
5. Controlling (CO) Setup
| Activity | IMG Path |
|---|---|
| Maintain Controlling Area | Controlling → General Controlling → Organization |
| Maintain Versions for Controlling | Controlling → General Controlling → Version |
| Define Number Ranges (CO Documents) | Controlling → General Controlling → Document Number Ranges |
| Document Type Mapping for CO Business Transactions | Controlling → General Controlling → Document → Document Type Mapping Variants |
| Set Default Values for Posting in CO | Controlling → General Controlling → Document → Maintain Default Values |
| Define Ledger for CO Version | Controlling → General Controlling → Version → Assign Ledger |
6. Profit Center & Segment Configuration
| Activity | IMG Path |
|---|---|
| Activate Profit Center Accounting | Controlling → Profit Center Accounting → Basic Settings |
| Define Standard Hierarchy for Profit Centers | Controlling → Profit Center Accounting → Basic Settings → Controlling Area Settings |
| Define Segment | Enterprise Structure → Definition → Financial Accounting → Define Segment |
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7. Currency & Ledger Settings
| Activity | IMG Path |
|---|---|
| Set Hard Currency (If Required) | Financial Accounting → Financial Accounting Global Settings → Currencies |
| Define Ledger & Currency Types | Financial Accounting → Financial Accounting Global Settings → Ledgers → Ledger |
| Define Accounting Principles & Ledger Groups | Financial Accounting → Financial Accounting Global Settings → Ledgers → Accounting Principles |
| Assign Accounting Principles to Ledger Groups | Same Path |
| Define Document Type for Ledger View | Financial Accounting → Financial Accounting Global Settings → Document → Document Types for Ledger View |
8. Cost Center Configuration
| Activity | IMG Path |
|---|---|
| Define Cost Center Groups | Controlling → Cost Center Accounting → Master Data → Cost Center Groups |
9. Document Splitting (New G/L)
| Activity | IMG Path |
|---|---|
| Classify G/L Account for Splitting | Financial Accounting → General Ledger Accounting → Business Transactions → Document Splitting |
| Define Zero Balance Clearing Account | Same Path |
| Define Splitting Characteristics (G/L & CO) | Same Path |
| Activate Document Splitting | Same Path |
SAP S/4 FI Pre-Closing Checklist
| # | Activity | T-Code (SAP GUI) | Fiori App (S/4HANA) | SAP Menu Path | Purpose |
|---|---|---|---|---|---|
| 1 | Open/Close Posting Periods | OB52 | Manage Posting Periods | Accounting → Financial Accounting → Financial Accounting Global Settings → Document → Open and Close Posting Periods | Ensure only the current posting period is open |
| 2 | Clear Customer Open Items | F-32 | Clear Incoming Payments or Manage Customer Line Items | Accounting → Financial Accounting → Accounts Receivable → Account → Clearing | Reconcile and clear open customer invoices |
| 3 | Clear Vendor Open Items | F-44 | Clear Outgoing Payments or Manage Supplier Line Items | Accounting → Financial Accounting → Accounts Payable → Account → Clearing | Clear open payables to vendors |
| 4 | Clear G/L Open Items | F-03 / F-04 | Manage Journal Entries (for manual clearing) | Accounting → Financial Accounting → General Ledger → Account → Clearing | Clear matched open items in G/L |
| 5 | Recurring Entries Posting | F.14 | Not standard in Fiori (can be scheduled via job) | Accounting → Financial Accounting → General Ledger → Periodic Processing → Recurring Entries → Execute | Post recurring entries like rent or subscriptions |
| 6 | Review Parked Documents | FBV0, FB03 | Manage Parked Documents | Accounting → Financial Accounting → General Ledger → Document Entry → Parked Documents | Review/post parked or held journal entries |
| 7 | GR/IR Account Reconciliation | F.13, MB5S | Manage GR/IR Account Reconciliation (S/4HANA) | Logistics → Materials Management → Inventory Management → Environment → Balance Display → GR/IR Account | Reconcile open GR/IR balances |
| 8 | Foreign Currency Valuation | F.05 | Perform Foreign Currency Valuation | Accounting → Financial Accounting → General Ledger → Periodic Processing → Valuate → Foreign Currency Valuation | Revalue FX balances on open items and G/L |
| 9 | Manual Accruals / Provisions | FBS1, FB50 | Post Journal Entries | Accounting → Financial Accounting → General Ledger → Document Entry | Post month-end accruals, such as expenses incurred but not yet billed |
| 10 | Bank Reconciliation | FF67, FEBA | Reprocess Bank Statement, Post Incoming/Outgoing Payments | Accounting → Financial Accounting → Bank Accounting → Bank Transactions → Manual Bank Statement | Clear bank open items via manual or EBS statements |
| 11 | Automatic Clearing of Items | F.13 | Schedule General Ledger Jobs (S/4HANA job template) | Accounting → Financial Accounting → General Ledger → Periodic Processing → Automatic Clearing | Automatically clear items based on matching rules |
| 12 | Asset Postings (Cap, Retire, Transfer) | ABZON, ABAVN, ABUMN | Post Asset Acquisition / Retirement / Transfer | Accounting → Financial Accounting → Fixed Assets → Posting | Post asset-related transactions before depreciation |
| 13 | Depreciation Run | AFAB | Run Depreciation (App) or Schedule Asset Jobs | Accounting → Financial Accounting → Fixed Assets → Periodic Processing → Depreciation → Execute | Post monthly depreciation values to FI |
| 14 | Intercompany Reconciliation | FBICS3 (S/4HANA) | Manage Intercompany Reconciliation | Accounting → Financial Accounting → General Ledger → Periodic Processing → Closing → Intercompany] Reconciliation | Match balances between company codes |
| 15 | Trial Balance / Financial Reports | F.01, S_ALR_87012277 | Display Financial Statement, Trial Balance, Balance Sheet/Income Statement | Accounting → Financial Accounting → General Ledger → Information System → Reports for General Ledger Accounting | Review accuracy and completeness of accounting entries |